![]() ![]() ![]() If the host wants to communicate to everyone in all the breakout rooms, they can go to the breakout room commands and choose to “broadcast” a message. CommunicationĪnyone in a breakout room can click to “ask for help” and the host will get a notification and can join that room to offer assistance. Any time you want to, you can leave the room to go back to the main room, or choose to join another room. If you want to join one, go to the breakout room controls, pick the one you want, and you can “join”. When they’re done, they can go to the red button on the bottom right and either choose to leave the breakout room and return to the main meeting or leave the meeting completely. If they don’t see the invitation pop up, then have them click on their breakout room icon in their command bar, and they’ll see the invite there. When you open the breakout rooms, your participants get an invitation to join. While assigning people (or after rooms have opened), you can go to the list of room assignments, click on a person and “move” them to another group, or “exchange” them – swap someone from group A with someone from group B so both groups stay the same size. For example, if you did random assignments intended to scatter team members for a mixer, and you realize several members of one team all ended up in the same breakout. Sometimes you need to make some adjustments to the assignments. You can find more info about breakout rooms at: Īnd here’s info on how you can pre-assign people to breakout rooms. Then when you’re ready, you open the breakout rooms. (Note, you can change the names of the breakout rooms if desired.) You can do this assigning at any point during the meeting. Then go on to room two, and so on until everyone is assigned. Click on breakout room one and you’ll see a list of unassigned participants come up. Sometimes you want to control who goes into which breakout room. If you wanted 8 per group, you’d set up 3 rooms.) Manual Breakouts (So, if you had 24 people and you wanted 4 per group, you’d set up 6 rooms. You decide how many people you want in a room, and make enough rooms for that. We’ve used this for mixers, for quick small group activities, and so on. If you choose random, then Zoom will automatically break people up into rooms. You can set the breakout rooms to close automatically after a certain time, but I am very cautious with using that, because Zoom can remember that setting for future meetings, and you can end up with the awkwardness of saying “you’ll be in the breakout room for 15 minutes” and three minutes later their breakout ends automatically. If you uncheck that box, then when you open the rooms, they’ll get an invitation to join. “Move all participants into breakout rooms automatically” means that when you open the room, they’re put in. You can also choose other options by clicking on the options menu. It will let you decide how many rooms to set up, and whether to randomly assign people or manually. Just go to your command bar at the bottom of the screen, and choose the breakout rooms icon – the square with the grid on it: In a large Zoom meeting, the host can create smaller “breakout rooms” which are Zoom meetings nested inside the main meeting. ![]()
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